To request the use of a meeting room in the Library, please read the Meeting Room Policy and then fill out the meeting room request form at the bottom of this page. 

Meeting Room Policy:

1. Pawtucket Public Library’s meeting rooms are available free of charge to non-profit organizations, except as noted in rule 3, for meetings of an educational, cultural, or civic nature that are held during library hours of operation. This is provided that no admission fee is charge, meetings are open to the public, and bookings of the rooms are limited to 26 per fiscal year. In the case of educational classes the room is free as long as the teacher receives no financial compensation. Meeting rooms are not available for social purposes, the benefit of private individuals, commercial purposes, fund-raising, or when, in the judgment of the Library Director, any disorder is likely to occur. Library facilities can not be used for illegal activities.
   • All rooms must be reserved, at least a week in advance, by calling or visiting the Library Director’s Office, Monday thru Friday, between the hours of 9:00–4:30 p.m.
2. All groups are required to leave meeting areas in a neat, clean and orderly condition. This is not the responsibility of the custodian. A vacuum cleaner is available from the Circulation Department. If the room is not left in a clean and orderly condition, the organization will not be allowed to use meeting rooms in the future. Use of alcoholic beverages is prohibited. (No refreshments or beverages will be provided by the library). The library will not provide storage space for groups using the facilities. All groups are responsible for setting up their own tables and chairs unless a previous arrangement has been made with the library’s administration.
3. Because of the wear and tear on the library’s facilities by groups serving refreshments, there will be a charge for groups who serve food at their meetings. Food can only be served in the Auditorium.
   • $10 charge for a group serving beverages and/or finger foods (donuts, pastry or hors d’oeuvres) per meeting. For groups meeting more than once a month, a onetime cost of $100 may be charged.
   • $25 charge per use for groups serving hot foods or a buffet.
4. A check payable to Pawtucket Public Library should be delivered to the Director’s Office one week in advance of the meeting. The group responsible must pay for any damage to library property.
5. The person signing the attached form assumes full responsibility for the group, agreeing to pay all charges for damages.
6. Permission for any group to use the meeting rooms does not constitute endorsement of that group’s philosophy or objectives by the Pawtucket Public Library. No implications can be made through written material or media relations that the Pawtucket Public Library is sponsoring the event.
7. The public areas of the library may not be used for programs during regular library hours, unless the programs are co-sponsored by the library and the size of the audience requires a larger area than the auditorium.
8. Decisions as to the use of the meeting rooms by any group or individual will be made by the library director and/or the library’s Board of Trustees.

                                                   Approved by the Pawtucket Public Library Board of Trustees 10/19/2010.
 
For morning meetings or programs, please note that no one will be allowed into the building until 9:00 AM.

IMPORTANT: Submitting a meeting room request form does not mean that a room is available for your date and time and was booked. We will reply to your request once we have checked the library calendar for room availability. 

Edit Form

Meeting Room Request Form

Name of your organization or group:

Organization address:

Organization phone number:

Name of person filling out this form:*

Email address of person filling out this form:*

Date of your meeting or event*

If you have more than one date, please list the dates:

Purpose of the meeting and/or title of the event:

Start time of meeting or event (Library opens at 9am)*

End time of meeting/event (Library closes at 8:45pm Mon-Thurs and 4:45pm on Fri & Sat)*

Do you need any setup time before your meeting starts? If yes, how much time?

What is the expected size of your group or expected attendance?

Choose a meeting room:

Campbell Auditorium

Wooley Conference Room

Dome Room

Learning Center

Caidin Room

Not sure - choose a space for me

Are you a nonprofit organization?

yes

no

Is your meeting open to the public?

Yes

No

If there will be a charge for people attending your program, what is the purpose for the charge?

If this is an instructional/educational program led by an instructor, will the instructor be paid?

Yes

No

If food is being served, will it be:

Finger food =$10 charge

Hot food =$25 charge

Buffet =$25 charge

Please read and check the boxes for each statement below*

I have read and will comply with the Library's Meeting Room Rules

I will assume full responsibility and agree to pay all charges stated in the Library's Meeting Room Rules

I understand that this meeting will be publicized on the Library's website calendar.

Do you want someone's contact information listed with your meeting/event on the public online event calendar? If yes, please provide the contact information:

 

<a href="http://www.pawtucketlibrary.org/your_library/policies/meeting_room_policy.php">Your Link Name</a>